Evergreen LifeServices – Secretary I – Alexandria, LA id-1620

Job description: Position Description: Secretary I

Reports To: Executive Director

FSLA Classification: Non-Exempt


 

Job Summary

Provides general and limited specialized secretarial services for the Administrative Office and assists the Executive Director and/or Administrative Assistant in administering the Human Resource functions of the division office.

Essential Job Functions


  • Type memos, letters, and other materials as assigned
  • Maintain and order office supplies
  • Receive and redirect all incoming telephone calls
  • Handle incoming and outgoing mail and express packages
  • Assist with the submission and coding of accounts payable
  • Compile data as requested
  • Assist with leave request administration and documentation
  • Complete filing as requested
  • Screen potential applicants as requested
  • Refer screened applicants to Home Managers, as needed
  • Process selected employee packets in preparation for submittal to Corporate Office
  • Process and schedule all potential employee’s drug screen
  • Coordinate all employee’s Hepatitis B and TB records
  • Other duties as assigned by the Administrative Assistant or Executive Director

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Qualifications/Experience/Job Knowledge

  • High school diploma or equivalent; some college preferred
  • One (1) year minimum of general office experience
  • Read, write and follow verbal and written instructions
  • Working knowledge of computers and the ability to write basic business letters

Supervisory Responsibilities:

  • Will not supervise

Physical Requirements

  • Constantly moves about to coordinate work
  • Regularly works in fast pace environment with multiple task deadlines
  • Regularly moves and positions objects weighing up to 50 pounds
  • Occasionally exposed to viruses and infectious conditions
  • Constantly alert and observant during working hours

Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions.

Special Requirements

  • Represent Evergreen in public in a fashion that would reflect credibility and professionalism on the organization
  • Must have understanding, patience, and tact in dealing with individuals with intellectual and developmental disabilities
  • Must have the ability to maintain good working relationships with Evergreen staff and with contact from other agencies or entities
  • Function successfully in stressful situations
  • Ability to work extra hours when needed
  • May be required to serve as a Direct Support Associated as needed.

Employment Variables

Must have a good driving record that meets the minimum requirements for Evergreen and reliable transportation. Must pass a drug screen and criminal background check. Must be able to work some evenings when required.

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